eRecord
The eRecord is a fully automated, cloud-based behavioral EHR and practice management system for psychiatrists, psychologists, social workers and mental health counselors. The eRecord is fully integrated: clinical record keeping, claims, electronic remittances and patient accounting are seamlessly integrated and automated. Redundant data entry is eliminated. Clients can access the eRecord via a Patient portal where they can set up their own accounts and fill out required forms. The eRecord enables a practice to go completely paperless as paper documents can be scanned to the eRecord and maintained securely.
Features of the eRecord include:
Integration of Clinical Documentation, Patient Accounting and Claims
Every time a clinician writes a Progress note or completes an Intake, a charge is posted to the patient’s account and, if the patient has insurance, a claim is generated in X12 format for immediate submission to the insurance company. Thus, duplicate data entry, filling out billing tickets and the like are eliminated, saving time and money. Built in rules validate data to ensure clean claims.
Patient Accounting
Our new patient accounting module is simple and intuitive. The user is quickly guided through the posting of payments and adjustments. Insurance remittances and credit card payments are auto-posted. Invoices and statements are generated in customizable styles.
Clinical Documentation
The eRecord has an extensive library of clinical templates for Intakes, Progress Notes, Treatment Plans, Case management assessments, Outcomes assessments, etc. Also, the forms maker enables users to either edit our templates or create their own. Intake assessments for children and adolescents, adults, geriatrics, substance abuser and other special populations are available in our library.
Progress notes cover individuals and groups for the various mental health disciplines: social work, psychology, nursing, and psychiatry. Clinicians can write treatment plans rapidly using clinical pathways that connect problems with symptoms, goals, objectives, and interventions. All templates allow clinicians to further customize elements in the pathway so that treatment plans never have a “canned” quality. CarePaths Treatment Planner has been approved by both CARF and JCAHO. Built into the e-Record is a library of widely used client self-report, clinician-rated, and parent-significant other rated outcomes and assessment instruments. Real time reports are provided to clinicians and clients. Aggregate reporting at the clinician, program, clinic, and PRN level enable organizations to use outcomes measurement for quality improvement and benchmarking. The Patient portal and the Parent/Collateral portal expedites data collection.
Smart Documentation Saves Times
Diagnoses are always pulled forward from note to note. There is the option to allow notes to pre-populate forward so that an entire note’s documentation from a previous session is displayed for easy editing. Group notes can be written for all participants via one screen. For example, the billing code and a general comment can be applied to all the participants in the group and individual content applied for specific clients. This saves clinicians a great deal of time while insuring comprehensive documentation.
Patient Portal
The Patient portal enables clients to login online and fill out all required forms: consent for treatment, disclosure of information, HIPAA privacy notices, insurance and demographic information forms, clinical questionnaires, etc. Information entered by the patient online populates the eRecord, saving staff time and enabling paperless practice. Also, the upload function assures paperless practice by enabling paper documents to be scanned into the system.
Unlimited Electronic Claims Submission
Claims are submitted electronically to payers insuring rapid claims payment. Users of the eRecord do not need to fill out billing tickets as claims are automatically generated from completed Intakes and Progress Notes. Electronic remittance advice posts automatically to the patient account.
Authorization Tracking
Authorization tracking gives the user a place to record authorizations. The system compares services provided with those authorized and alerts the user if there are additional units of service that haven’t been used. e-Claims allows a user to enter a scheduled service and determine if it is covered by an existing authorization.
Scheduling
Customizable scheduler enables on the fly editing, recurrence, check-out receipts, and multiple day, week and month views for individual clinicians and all staff.
Reporting
Reports analyze client demographics, claims history, accounts receivable, revenue statements, receipts history, utilization, outcomes and more. There are hundreds of online reports available.
E-Prescribing
The eRecord has a built in E-Prescriber that enables physicians and nurse practitioners to quickly write and electronically submit prescriptions. Features such as drug lookups, drug interaction alerts, etc are available as well. Nov. 1, 2011 Schedule II drugs can be written using the E-Prescriber.
Secure Messaging
Clinicians can communicate with each other and with their patients via a secure channel.
Alerts
For each staff, a To-Do list provide reminders of needed progress notes, treatment plan reviews, and other required documentation. Case managers and supervisors have access to staff To-Do lists.
System Access
The e-Record gives administrators granular control over access privileges enabling full compliance with the HIPAA “need to know” rule. Each staff member or group of staff–clerical, clinician, administrator, supervisor, or case manager–can be assigned the permission level privileges that are appropriate to their responsibilities insuring full control over who has access to the information.
Scalability
The e-Record is scalable and can be–and is–used by solo practitioners as well as by large multi-site psychiatric facilities.
